Time Management for Clergy

Overview

Thyme Tracker is a user-friendly tool to assist the Christian minister / pastor in time management.  It allows the minister to track the amount of time spent on a range of activities and hence provide an indication where their time is being spent, and importantly to provide an indicator as to where it isn't been spent (and perhaps should be). 

By recording the hours spent on activities this free resource can provide an insight into the shape of someone's ministry and hence might encourage them to consider re-shaping their ministry and assist in the self-regulation of their time.  It is also hoped that it may go someway towards assisting in clergy well-being.

But, Thyme-Tracker can do a whole lot more than time management.  It can ….

  • Provide a simple, easy-to-use way to enter the hours for each activity;
  • Highlight activities where a considerable time is being spent;
  • Record holidays and sick-days;
  • Provide a monthly and annual overview of those activities (tabular and graphically);
  • Indicate the dates of key festivals throughout the year;
  • Assist in the choice of hymns (based upon the Lectionary)
  • Provide the time of sunrise on Easter Day for your locality
  • Provide a Sunday Service Rota
  • Provide the Lectionary readings for each Sunday and major festivals.

 

The Files

Thyme Tracker comes with a Userguide – mainly pretty pictures and very few words.

Thyme Tracker was developed in LibreOffice, but is also available in Excel format. Unfortunately, I am unable currently to upload LibreOffice files to this website, and hence the link is to a DropBox file.  Little knowledge of either LibreOffice or Excel is required.

Microsoft Excel Version
LibreOffice Calc Version
(off site)
Released: 1 November 2018 (Version 2.2)

Thyme Tracker has a Facebook Page here

All feedback is appreciated; positive and the not-so-positive. Click here

Thyme Tracker will not change the workaholic but it may bring a perspective to their ministry.

 

The Story

After one particularly long meeting a PCC member contacted me and was concerned with the number of hours I appeared to be regularly clocking-up each week and also that my time was being spent on ‘administrative tasks concerned with graveyards, church buildings, writing faculty applications, funding proposals, and the like’.

He went on to suggest that the role of vicar should perhaps be spent between

  • Mission and Outreach;

  • Leadership and Collaboration;

  • Worship and Preaching;

  • Pastoral Care;

  • Stewardship and Parish Organisation;

  • Personal Development and Spirituality;

  • Visible Presence in the Community.

Music to my ears !  However, I agreed to begin a simple audit of my time so that I might better understand where all my time was going. As there didn’t seem to be anything remotely resembling a smart phone App for clergy (plenty for those involved in Business), I put together something that would easily account for my hours each week; albeit in a Spreadsheet.

Well, a project began to develop and was then further developed into Thyme Tracker (pronounced Time Tracker). Why Thyme, you may ask ? Because it reminds me that I’ve a garden that I should spend time in (not just unearthing weeds but sitting enjoying God’s creation that occurs all around).

For everything there is a season, a time for every activity under heaven.
(Ecclesiastes 3:1)